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User's Guide
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Document Folder Operations
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Thank you for purchasing KONICA MINOLTA copier. This User's Guide describes the operating procedures and safety precautions of the KONICA MINOLTA copier so that you can handle it safely and make the best of its capabilities. Usually keep this manual close at hand for the convenience of reference later.
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Chapter 1 Contents Introduction ..................................................................................iii Getting Started .............................................................................. iv Chapter 2 Features of the Document Folder .....................................................................................iv How to Use This User’s Guide .........................................................................................vi Manual Structure ................
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Contents (continued) Appendix Specifications ................................................................... Appendix-2 Entering Names ................................................................. Appendix-4 Scan Direct ...................................................................... Appendix-6 Index ii
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Introduction Thank you for your purchase of the Konica Minolta digital electronic photo-copying machine. This User’s Guide describes operating procedures and precautions for use of the Document Folder functions. Please read this User’s Guide before starting operation of the machine. To operate the Document Folder, the optional hard disk (HD-103 Type-A) is required. Contact your service representative for this optional hard disk. After reading this User’s Guide, it is advisable to keep it close a
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Getting Started Features of the Document Folder Printing the document Documents in the Document Folder can be printed by opening the Document Folder from the Copy, Print or Fax screen. HINT For details, see p. 3-4. Transmitting Documents via E-Mail Documents in the Document Folder can be transmitted via E-mail by opening the Docu- ment Folder from the Scanner screen. HINT For details, see p. 3-29. Transferring Documents using FTP Documents in the Document Folder can be transferred using FTP by o
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Getting Started (continued) Printing Copied Documents Immediately Before Again (Re- Print) By storing documents in the Re-Print Box when copying, up to 10 documents can be recopied as required. HINT For details, see p. 3-22. v
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Getting Started (continued) How to Use This User’s Guide Title Detailed informa- tion on operating procedures. Describes operat- Describes princi- ing procedures. ples of functions, and highlights the functions that can- not be used [Italic] is used to together. display the buttons on the control panel. Shows the view of the touch screen at the opera- Italic is used to tion. signify the keys on the touch screen. Reminder! Shows a reference. Enter nothing in the password input area if n
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Getting Started (continued) Manual Structure The following manuals are included with machine. User’s Guide (Copy Operations) Describes the basic operation and the copy operation. Refer to this User’s Guide to see: • Precautions for installation and handling • How to turn the power on/off • How to supply paper • Troubleshooting for paper jam, etc. User’s Guide (Network/Scanner Operations) Describes the setting method of the network function and operating method of the scanner function, which are
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Getting Started (continued) User Software CD Two manuals as follows are contained in this CD: • Web Utilities User’s Guide • Address Book User’s Guide viii
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Chapter 1 Overview of Document What is Document Folder? 1 Folder System Box and User Box Confidentiality What is Document Folder?..........................................................1-2 Re-Print Function System Box and User Box ..........................................................1-4 Confidentiality .............................................................................1-5 Re-Print Function ........................................................................1-6 Chapter
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What is Document Folder? The Document Folder can be used only when the hard disk (HD-103 Type-A) is installed. Copy documents, print document, scanned documents and received faxes can be stored in the Docu- ment Folder. Documents stored can be printed, transmitted via E-mail, transferred using FTP, Transmission to the computer, or imported to a computer. Box 3 Box 2 Box 1 Copy Print Fax 0001 0001 0001 Copy Print Fax Print Copy Fax 0002 0002 0002 Copy Print Fax 1-2
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Chapter 1 What is Document Folder? (continued) What is Document Folder? Output Method and Documents which can be output System Box and User Box Documents which can be output and their output method are as follows. Screen to open Confidentiality Document which can Operation the Document Output method be output Folder Re-Print Function *1 *2 Copy document Copy screen Printing (auto) , Printer document p. 2-4 HINT Printing Fax screen *3 Scanner document Printing (manual) Printer screen p. 3-4 F
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System Box and User Box Document Folder is classified into System Box and User Box. HINT See p. 4-11 for details of the User Box Registration. System Box When you purchase the copier, the System Box has been set. Its Box No. is 0. The System Box cannot be deleted. User Box User Boxes are established when required by the key operator. Box. No. of the User Box is 1 to 999999999. 1-4
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Chapter 1 Confidentiality What is Document Folder? In the Document Folder, confidentiality of each box is secured by using a User ID and password. System Box and User Box Each document is also kept in confidence by providing a document password for each document. Confidentiality HINT • Refer to p. 4-11 to establish of User ID. Re-Print Function • Refer to p. 4-11 to establish of box password. • Refer to p. 3-19 to establish of document password. For each Box User ID A box can be operated as a co
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Re-Print Function When copying documents, they can be stored in the Re-Print Box of the Document Folder to reprint without re-scanning. Up to ten documents can be stored in the Re-Print Box. When you purchase the copier, it has been set so that the documents in the Re-Print Box are automatically deleted after one day. HINT See p. 3-22 for information about the Re-Print function. DETAILS • While the "Enhanced Security function" is set up, the Re-Print function cannot be used. • When you purchase
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Storing Documents in 2 Document Folder Chapter 2 Storing Documents in Document Folder .....................................2-2 Storing Documents in Document Folder Storing Copy Documents ............................................................2-4 Storing Copy Documents Storing Scanned Document ......................................................2-12 Storing Scanned Document Chapter
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Storing Documents in Document Folder Copied, faxed, printed and scanned documents can be stored in the Document Folder. DETAILS • Documents received via the Fax are automatically stored in the Document Folder. Refer to p. 4-8 and "User’s Guide (Internet Fax/Fax Operations)" to set the method of storage. • Print documents are stored on the printer driver. Refer to the Print Controller User’s Guide for the operation of the printer driver. Setting when storing documents : Setting is stored : Not
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Storing Documents in Document Folder (continued) Copy Print Remarks document document Chapter 2 Store - Proof Copy - • Setting is automatically reset so that all Storing Application Documents in - pages are printed without a cover, etc. from Document (Sheet/Cover Insertion) Folder the same paper feed tray. Storing Copy • Setting is automatically reset to be printed Documents Chapter - in the double sided mode. Storing Combination • Scanned Document • Setting is automatically reset to be pr
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Storing Copy Documents Copy documents can be stored in the Document Folder by three methods as follows: • Copy & Box Store ..................Document is scanned, copied and stored in the Document Folder of a specified No. • Box Store only........................Document is scanned and stored in the Document Folder of a specified No. • Copy & Re-Print.....................Document is scanned, copied and stored in the Re-Print Box. For "Copy & Box Store" and "Box Store only" methods 1. Press [COPY]
