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Operating Instructions Organizer Link 4 from Version 2.0 The computer link between SHARP Organizers and Personal Computers with integrated data processing and synchronization option to Microsoft Outlook Copyright 1999 - 2000 by Yellow Computing Computersysteme GmbH Postfach 1136 D-74173 Bad Friedrichshall Germany Hardware and software required: Personal computer running MS Windows 95, 98 or NT 4.0 / 2000, CD ROM drive, Pentium 60, 16 MB RAM for MS Windows 95 or 32 MB RAM for MS Windows 98 / NT 4
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Organizer Link 4 3 Contents 1 General .............................................................................................................. 5 1.1 Introduction ...................................................................................................................................... 5 1.2 New functions in version 1.1 ....................................................................................................... 5 1.3 New functions in version 2.0 .......................
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Organizer Link 4 4 4.2 General function ........................................................................................................................... 19 4.2.1 Register a new Organizer ..................................................................................................... 19 4.2.2 Loading data ............................................................................................................................ 19 4.2.3 Copying and moving data records via the clip
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Organizer Link 4 5 1 General 1.1 Introduction Congratulations on purchasing Organizer Link 4, a powerful package which, together with a SHARP Organizer, will open up the world to you on a personal computer. This programme operates under Microsoft Windows 95 or higher and gives you maximum convenience in your data processing. The functionality of the SHARP Organizer has been integrated according to the Windows standard so that only a short familiarisation period is required. Simple data selection
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Organizer Link 4 6 1.4 Minimum PC requirements Microsoft Windows 95 or higher or Microsoft Windows NT 4.0 / 2000 Pentium 60 MHz processor or faster 16 MB RAM for Windows 95 or 32 MB RAM for Windows 98 or NT 4.0 / 2000 VGA or higher resolution CD ROM drive at least 20 MB free hard disk space a free serial interface Synchronization with MS Outlook requires versions MS Outlook 98 or MS Outlook 2000. 1.5 Things to know about the operating instructions The most recent notes on the cur
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Organizer Link 4 7 1.6 Using online Help Our online help will make it considerably easier for you to start working with the program, initially as an introduction and later as a clear reference work. Online help can be opened in the following ways: The menu option ‘Help topics’ in the menu ,Help’ displays the list of topics in which you can search for the help topic you want. If you press you always obtain information which is adapted to the current screen structure and the current situa
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Organizer Link 4 8 Operating the search function Enter a keyword as search text in the text field. With each letter entered, online help will immediately attempt to find a suitable keyword. When you have found your keyword via the search text, select it with the mouse and open the corresponding help page via [Display]. If there are several help pages on a keyword, you are asked to select one of them via another selection window. 1.6.4 Search by specific help topics In addition to searching by sp
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Organizer Link 4 9 2 Connecting the link cable 2.1 Connecting the SHARP Organizer to the PC Caution: Before you connect the link cable, you should always switch off your PC to avoid damaging your computer or the cable. 2.1.1 Connecting the link cable to the PC The link7 cable is connected to the serial interface (RS 232) designated COM1, COM2, COM3 or COM4. The 9 or 25 pin serial interface is normally found on the back of your PC. Please observe its operating instructions. If the interface on yo
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Organizer Link 4 10 Docking-Station CE- 61T Models : ZQ-570M, ZQ-630M, ZQ-640M, ZQ-650M Cable: CE – 61T For connection via a docking station, first remove the removable cover from the underside of your Organizer. Now place the Organizer on the docking station as illustrated so that it engages in the station. The Organizer is now connected to the docking station and hence to your PC.
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Organizer Link 4 11 3 Preparations 3.1 Installation Installation under Windows 95/98 After switching on your computer, wait until Windows 95/98 has finished loading. Now insert the program CD into the drive. The automatic start function ‘Autorun’ then begins the installation. If you have disabled this function, start Windows Explorer and switch to your CD ROM drive. On the CD you will the installation program “Setup.exe” which helps you set up Organizer Link 4 on your hard disk with clear instru
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Organizer Link 4 12 3.3.2 Registering a new Organizer With Organizer Link 4 the various SHARP Organizers can interoperate. You therefore need to tell Organizer Link 4 which Organizer you are currently using. Organizer Link 4 then creates a file in which not only your data is stored, but also your settings. When registering, the following dialogue box first appears: Operation of the dialogue box First select the type of device you are using. To do this please find the precise designation of your
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Organizer Link 4 13 Chapter 4.4 contains comprehensive instructions for data backup. Note: For maximum security, always make a copy of your file e.g. on a diskette. The file will be found in the directory “My Documents” with the extension “*.szq”. 3.3.4 Transferring the Organizer data You have certainly already stored some telephone numbers etc. in your SHARP Organizer. In order for this data, which is currently only stored on your Organizer, to be edited with Organizer Link 4 too, it must first
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Organizer Link 4 14 2 As the preparations for the transfer are now complete, select the menu option ‘Receive from Organizer’ in the ‘Link’ menu. 3 With data transfer you have the option of transferring specific individual data ranges or all data ranges. To do this, select either the data range(s) or [All]. Then select the [Add without Duplicates] mode. More details on the settings can be found in your online help or in Chapter 4.2.8. 4 Start data transfer by clicking on the [Receive] button. The
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Organizer Link 4 15 4 Working with Organizer Link 4 4.1 The user interface 4.1.1 Summary When the program is started, Organizer Link 4 initially displays the user interface (main window). The main elements of this window are the application bar (left-hand side), which corresponds to the application buttons on your SHARP Organizer, and the application window which corresponds to the display on your Organizer. Organizer Link 4 adapts the application window to the specific functions of the respecti
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Organizer Link 4 16 represented here as icons and each icon has a help function. If you move the mouse pointer over an icon, its name and function are briefly displayed. Application bar The application bar is one of the most important elements in the user interface. Depending on the SHARP Organizer set up, each application is represented here by an icon. You can move directly between the individual applications with just a mouse click. Status bar In addition to help on the current screen situati
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Organizer Link 4 17 4.1.3 Main window The application window, which displayed all the data in the individual applications, takes are central position in the main window. It consists of a view field and a list field. List field The list field displaying the records in the current data range forms the lower part of the application window. In each case only one line of a record is displayed. Select a record by clicking on the corresponding line. The selected record is then displayed in the view fie
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Organizer Link 4 18 The “Configure list” dialogue box has a menu on the left in which you can select the column you want to configure. Once you have clicked on the appropriate field names, you can decide whether the name should be visible or invisible as a column. For each visible field name you can use the [Up] and [Down] buttons to specify the position at which it should be displayed at the width of the column. Confirm your settings with the [OK] button. 4.1.4 Editor The editor is used to ente
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Organizer Link 4 19 4.2 General function 4.2.1 Register a new Organizer Besides the data you have entered and the backups, an Organizer Link 4 file also contains specific information about the selected SHARP Organizer and your personal settings. For this reason a new file must be created for every new SHARP Organizer and every new user of Organizer Link 4. To register a new Organizer and create a new file, select the ‘New’ menu option under the ‘File’ menu. The main window then appears on your s
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Organizer Link 4 20 4.2.4 Deleting data records To delete a record, select the appropriate entry in the list field by clicking on it once with the mouse and then select ‘Clear’ in the ‘Edit’ menu or press the key. 4.2.5 Using categories In some applications (e.g. ‘Telephone’, ‘User’, ‘To Do’) it is possible to assign individual records to specific categories and thereby create data groups. Records are generally assigned to the individual categories when they are entered as a new entry i
