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XEROX
Xerox MRP Family
4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP
Fax Modem for MS-DOS
Operator Guide
May 1995
720P12332
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Xerox Corporation 701 S. Aviation Boulevard El Segundo, CA 90245 © 1994 and 1995 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks, etc. Printed in the United States of America Publication n
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Notices Your optional fax board must be installed by a qualified service representative. Safety CAUTION: This equipment generates, uses, and can radiate radio frequency energy. If not installed and used in accordance with the installation requirements, may cause radio interference to radio communications. U.S.A. Your printer has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart J of Part 15 of FCC rules, which are designed to provide reasonable p
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NOTICES Laser safety Your printer complies with appropriate safety standards. Specifically regarding lasers, the equipment complies with laser product performance standards set by governmental, international and national agencies as a Class 1 laser product. It does not emit hazardous light; the beam is totally enclosed during all phases of customer operation and maintenance. WARNING: Use of controls or adjustments or performance of procedures other than those specified herein may result in haza
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NOTICES U.S. configuration of ELCI/RCD 1 Window 2 Reset button International configuration of ELCI/RCD 1 Window 2 Reset button If power is interrupted to the printer, follow these steps: 1. Locate the safety device, using the U.S. or International Configuration (above). 2. Check to see if a red flag displays in the window of the safety device. 3. If the red flag does not display, press and release the black Reset button. The red flag displays and power is restored to the system. If power is not
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Table of contents Notices iii Safety iii Laser safety iv Operational safety iv Introduction xi About this guide xi Conventions xi 1. Installation 1-1 Fax printer utility 1-1 Hardware and software requirements 1-2 Before you begin installation 1-2 Installation procedure 1-3 Selecting the hard disk and directory 1-3 Printer port selection 1-4 User’s Fax “From” Information screen 1-4 Telephone Settings screen 1-5 Test Fax Printer Option screen 1-6 Windows Installation screen 1-7 Fax Pop-up Menu fo
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TABLE OF CONTENTS 2. Operation 2-1 Using the Fax Pop-up menu 2-1 Sending a fax from a MS-DOS application 2-2 Using the Phonebook in MS-DOS 2-5 Adding Phonebook entries 2-5 Using the Phonebook to send a fax 2-5 Editing a Phonebook entry 2-5 Deleting a Phonebook entry 2-6 Broadcast fax 2-6 Using the Phonebook to broadcast a fax 2-6 Using the Group Phonebook to broadcast a fax 2-7 Using advanced fax options in MS-DOS 2-8 Accessing the Advanced Fax Options screen 2-8 Delaying a fax transmission 2-8
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TABLE OF CONTENTS Specifying the fax job end timeout 3-7 Editing printer port redirection 3-8 Editing the fax printer password 3-8 Changing automatic loading and Windows installation with INSTALL/U 3-9 Using the Fax Manager utility 3-10 Displaying and editing the fax queue 3-10 Printing an activity log 3-12 Importing/Exporting Phonebook files 3-13 4. Fax Setup menu 4-1 Fax Setup menu 4-1 Fax setup item descriptions 4-4 Fax Mode 4-4 Clock Setup 4-4 Send Setup 4-5 Receive Setup 4-6 Fax setup confi
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Introduction This guide describes the optional fax software for Your Xerox laser printer, how to install it on your IBM-compatible personal computer (PC) to run under MS-DOS or Microsoft Windows, and how to use it on your printer. About this guide The procedures presented in this guide were written with the assumption that the reader is familiar with basic MS-DOS and PC operations and terminology. This guide assumes you are familiar with basic MS-DOS operations and terminology. For complete ins
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INTRODUCTION Procedure conventions—printer Printer control panel procedures and conventions A function key, when referred to in the main text of this guide, is identified by the function key name, a slash (/), and then the function key icon: • Off-Line/O • Clear/C • Main Menu/M • Pause/P • Last Page/L • Reset/R • Enter/L • Test Mode/T A function key, specified in a numbered step-by-step example of control panel procedures, is identified by the icon in the left margin and the associated key nam
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1. Installation Each time you print within your MS-DOS or Windows applications that support PostScript, the laser printer fax utility gives you the capability to send your document as a high-quality fax directly from MS-DOS or Windows applications to compatible fax machines or fax printers anywhere in the world. Fax printer utility The fax printer utility (supplied on a floppy disk) provides configuration support for the fax modem option and must be installed on your computer hard disk. The fax
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INSTALLATION Hardware and software requirements In addition to the laser printer with a fax modem installed, you need the following hardware and software: • An IBM Personal Computer (PC, AT) , Personal System/2, or 100-percent compatible computer with a hard disk. • One high-density, 5.25-inch, 1.2 MB disk drive, or one 3.5- inch, 720 KB disk drive. • MS-DOS 3.1 or higher operating system, or a compatible operating system, and at least 640 KB of computer memory. • Optional Microsoft Windows 3.0
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INSTALLATION 9. If you are using a fax printer connected to a network, read “Installing fax software on a network” at the end of this chapter before proceeding with the installation procedure. Installation procedure Fax software runs under MS-DOS or Microsoft Windows environment. N Note: In either case, run the installation program from the MS-DOS prompt, not from the MS-DOS prompt within Windows. Complete the following sections to install the fax software files: • Selecting the hard disk and
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INSTALLATION 6. Press Enter to continue. The install program begins copying the fax software files to the hard disk and displays a message when the copy process is complete. 7. Press Enter to continue. Printer port selection After you have established the hard disk and directory path for installation, the Printer Port Selection screen displays: Follow these steps to select a printer port: 1. Use the arrow keys to choose the port to which your printer is attached. If your printer is installed
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INSTALLATION The information you provide in this screen appears on the cover page of each fax you send, if you use a cover page. Fields may be left blank. The fax telephone number you specify does not have to be the same as the number you use to send faxes. Follow these steps to create a fax cover page: 1. Type your name and press Enter. 2. Type your company name, and press Enter. 3. Type the fax telephone number for any responses you may receive, and press Enter to continue. Telephone Setting
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INSTALLATION 2. Contact the recipient to verify if the fax was received. If the test fax was not received, check the following items: • The receiving fax machine is working and not busy. • The fax printer is properly installed, on-line, and connected to an outside line. • You have supplied the required outside access codes on the Telephone Settings screen. • You specified the correct printer port. Windows Installation screen After you have completed or skipped the Test Fax Printer Option screen,
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INSTALLATION A confirmation messages displays, asking you to accept or change the Windows directory location. 2. Do one of the following: • Press Enter to accept the displayed directory. or • Type in an alternate directory name, and press Enter. The install program copies the necessary program files and edits your Windows system files. Confirmation of Windows Directory screen appears. The install program tells you when it has completed installing Windows. 3. Press Enter to continue. Fax Pop-up
