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MULTIFUNCTIONAL DIGITAL SYSTEMS
User Functions Guide
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TRADEMARKS AND COPYRIGHT Trademarks - The official name of Windows 98 is Microsoft Windows 98 Operating System. - The official name of Windows Me is Microsoft Windows Me Operating System. - The official name of Windows 2000 is Microsoft Windows 2000 Operating System. - The official name of Windows XP is Microsoft Windows XP Operating System. - The official name of Windows Vista is Microsoft Windows Vista Operating System. - The official name of Windows Server 2003 is Microsoft Windows Server 200
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TABLE OF CONTENTS TABLE OF CONTENTS ..........................................................................................................................1 PREFACE................................................................................................................................................3 1. MANAGING ADDRESS BOOK (ADDRESS MENU)..............................................................................7 1. MANAGING ADDRESS BOOK............................................
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TABLE OF CONTENTS (Cont.) • Setting the Sleep/Auto Shut Off Mode.........................................................................................106 • Setting the Option........................................................................................................................108 • Setting the Drawer Setup Pop-Up and Paper Jam Recovery Pop-Up.........................................109 3. SETTING NETWORK FUNCTIONS ..............................................................
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PREFACE Thank you for purchasing the Toshiba Multifunctional Digital Systems e-STUDIO520/600/720/850 or e-STUDIO523/603/723/853. This Operator’s Manual describes the following: • How to set up the Multifunctional Digital Systems. • How to operate the functions in the [USER FUNCTIONS] button. Before using the Multifunctional Digital Systems, thoroughly read and understand this Operator's Manual. To ensure that clean copies are made at all times and to keep your Multifunctional Digital Systems i
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PREFACE (Cont.) Other guides are provided by the User Documentation CD-ROM in PDF files: TopAccess Guide This TopAccess Guide explains how to operate and set up the network functions such as the network scanning function and job management, using the TopAccess (Web-based utility) from client computers. Network Administration Guide This Network Administration Guide explains the guidelines for setting up network servers to provide various network services, and troubleshoot- ing for network admi
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Network Fax Guide This Network Fax Guide explains how to use the network fax function that enable users to operate fax and internet fax sending from a client computer via network. User Management Guide This User Management Guide describes how to manage this equipment using the functions of “Department Management”, “User Management Setting” and “User Authentication for Scan to E-mail”. To read manuals in PDF (Portable Document Format) files Viewing and printing this operator’s manual in PDF f
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PREFACE (Cont.) Precautions in this manual To ensure correct and safe use of this equipment, this operator’s manual describes safety precautions according to the three levels shown below. You should fully understand the meaning and importance of these items before reading this manual. Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage of the equipment or surrounding assets, or loss of data. Indicates a procedure you should
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1. MANAGING ADDRESS 1 BOOK (ADDRESS MENU) 1. MANAGING ADDRESS BOOK..............................................................................................8 • About Managing Contacts in Address Book........................................................................................8 • Registering Contacts...........................................................................................................................9 • Editing Contacts .........................................
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1. MANAGING ADDRESS BOOK About Managing Contacts in Address Book The Address Book contents are entered using the [ADDRESS] button. The Address Book contents are used for Facsimile and Scan to E-mail. 1 In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail address, or both in each contact. Also you can specify the option settings for the fax transmission in each contact, such as Transmission type, ECM, Quality transmission, Line select, and subaddress
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Registering Contacts The following procedure describes how to register new contact in the Address Book. 1 Press the [USER FUNCTIONS] button on the control panel to enter the 1 User Functions menu. Press the [ADDRESS] button, and then press the [ADDRESS BOOK] 2 button on the touch panel. • The ADDRESS BOOK screen is displayed. Press undefined button that you want to register new contact and 3 press the [ENTRY] button. • The ADDRESS BOOK REGISTRATION screen is displayed. If the touch panel does
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1.MANAGING ADDRESS BOOK (Cont.) Press each button on the touch panel to enter following contact infor- 4 mation. 1 • [FIRST NAME] — Enter the first name of the contact. This name will appear in the address book list on the touch panel. • [LAST NAME] — Enter the last name of the contact. This name will appear in the address book list on the touch panel. • [FAX NO.] — Enter the fax number of the contact. • [2ND FAX] — Enter the second fax number of the contact. • [E-MAIL] — Enter the E-mail ad
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Specify following items as you required. 6 1 • TX TYPE — This sets the type of the fax transmission mode. Press the [MEMORY TX] button to select the memory transmission mode or the [DIRECT TX] button to select the direct transmission mode. • ECM — Select whether enabling or disabling the ECM (Error Correction Mode) to automatically resend any portion of the document affected by phone line noise or distortion. Press the [ON] button to enable the ECM, or the [OFF] button to disable the ECM. •
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1.MANAGING ADDRESS BOOK (Cont.) Editing Contacts The following procedure describes how to edit existing contacts in the Address Book. 1 Press the [USER FUNCTIONS] button on the control panel to enter the 1 User Functions menu. Press the [ADDRESS] button, and then press the [ADDRESS BOOK] 2 button on the touch panel. • The ADDRESS BOOK screen is displayed. Press the contact that you want to edit and press the [EDIT] button. 3 • The ADDRESS BOOK EDIT screen is displayed. • If the touch panel doe
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Press each button on the touch panel to edit the contact information. 4 1 • For the description of each item, see the Step 4 in the procedure of “Registering Contacts” in the previous sec- tion. Press the [OPTION] button to specify the default settings for a fax 5 transmission. This is available only when the optional fax unit is installed. Specify the items as you required. 6 • For the description of each item, see the Step 6 in the procedure of “Registering Contacts” in the previous sec- tion
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1.MANAGING ADDRESS BOOK (Cont.) Deleting Contacts The following procedure describes how to delete existing contact in the Address Book. 1 Press the [USER FUNCTIONS] button on the control panel to enter the 1 User Functions menu. Press the [ADDRESS] button, and then press the [ADDRESS BOOK] 2 button on the touch panel. • The ADDRESS BOOK screen is displayed. Press the contact that you want to delete and press the [DELETE] but- 3 ton. • The delete confirmation screen is displayed. If the touch p
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Press the [YES] button to delete the contact, or the [NO] button to 4 cancel deleting. 1 • When you press the [YES] button, the selected contact is deleted. 15
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1.MANAGING ADDRESS BOOK (Cont.) Searching Contacts The following procedure describes how to search for contacts in the Address Book. This function is useful to find the contact that you want to edit. 1 You can search for the contacts by entering an ID number or the search strings. Searching a Contact by ID Number Press the [USER FUNCTIONS] button on the control panel to enter the 1 User Functions menu. Press the [ADDRESS] button, and then press the [ADDRESS BOOK] 2 button on the touch panel.
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The touch panel displays the screen that contains the searched con- 5 tact. Press the contact and press the [EDIT] button to edit the contact 1 information, or press the [DELETE] button to delete the contact. • See “Editing Contacts” for the instruction to edit the contact. P.12 Searching Contacts by Entering Search String Press the [USER FUNCTIONS] button on the control panel to enter the 1 User Functions menu. Press the [ADDRESS] button, and then press the [ADDRESS BOOK] 2 button on the
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1.MANAGING ADDRESS BOOK (Cont.) Press the button that is used for searching to specify the search 4 string. 1 • When you press each button, the input screen is displayed. Enter the search string using the keyboard and digital keys, and press 5 the [ENTER] button. It will search for the contacts that contain the search text in the specified items. Specify the search string in the items that you require and press the 6 [SEARCH] button. 1.MANAGING ADDRESS BOOK (ADDRESS MENU) 18
